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When Should a Startup Company Engage a Law Firm?

[cs_content][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ style=”margin: 0px;padding: 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/05/Content-Detail-News.jpg” alt=”” link=”false” href=”#” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=””][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][cs_text]When Should a Company Engage with a Law Firm

I asked a friend, the CEO of an emerging, venture-backed company, the question posed in the title: “When should a startup company engage a law firm?” His immediate and emphatic response: “Never. Ever.” Not very helpful…

The reason for my friend’s tongue-in-cheek (I think) response is the time and money many entrepreneurs associate with engaging a law firm to assist with initial organizational matters. All too often, entrepreneurs accustomed to operating on tight timelines and even tighter budgets are reluctant to commit resources to legal assistance at the outset, opting instead to use services like LegalZoom to file necessary paperwork to form a business entity, or drafting and filing the paperwork themselves.

While simply forming a business entity is a straightforward task, experienced entrepreneurs understand that properly forming a company and issuing equity interests therein can be an involved and demanding undertaking. It requires much more than just filing a few forms. My entrepreneur friend quickly – though likely reluctantly – acknowledged that entrepreneurs are almost always better off engaging counsel early on. Selecting the appropriate type of entity, establishing proper corporate governance procedures, issuing stock, making timely 83(b) elections and entering into stock option agreements, among many other issues, are all nuanced exercises that require professional assistance. Failing to address appropriate issues or ask the right questions can lead to omissions or mistakes that can be extremely expensive later in a company’s life cycle, particularly if the company is performing well.

Below are just a few examples of issues to think about, and questions to ask, when forming a company:

  • Which type of entity should I choose? C-corporations, S-corporations, professional corporations, limited liability companies, limited partnerships, limited liability partnerships…selecting the appropriate legal entity can be confusing. The type of entity you choose will have important tax, liability and other business implications as the company matures, so it is critical to learn about the advantages and disadvantages of each entity type and make an informed decision that will set the company up for success and ensure that the founders remain shielded from personal liability to the extent possible. There is no “one size fits all” entity type.  Depending on the nature of the business and its owners, certain entity types may be unadvisable or unavailable.
  • How should the company be organized and capitalized at outset to facilitate financing? If you plan to raise capital in the near future, consider whether your target investors prefer one form of entity over another. While most institutional investors are comfortable investing in either corporations or limited liability companies, some institutional investors (and many angel or individual investors) have a preferred entity type. Knowing their preference at the outset will help you avoid the legal costs and paperwork involved in later having to convert from one entity type to another.
  • What form of equity will founders receive? What about employees? You’ll want to consider the number of shares or other equity interests to authorize, and whether to reserve a portion of those authorized shares for planned issuances to employees, directors and other important contributors to the company. Founders must be careful not to authorize an unnecessarily large number of shares, which could result in higher franchise taxes. Often, founders receive “restricted stock,” which means that the stock is subject to a vesting schedule or is otherwise subject to forfeiture (for example, if the founder leaves the company). Vesting schedules are useful tools to keep founders and key employees incentivized to remain with the company over time, and institutional investors often insist on including them for key players. For founders, the trickiest part of a vesting schedule is deciding how long the schedule should be, whether the same schedule should apply to all recipients, and whether certain founders – those that have truly been involved with the company since inception – should be exempt from a vesting schedule and receive all of their equity up front.
  • Should I file an 83(b) election? What are the consequences of not doing so? Under basic tax rules, a recipient of restricted stock does not recognize “income” attributable to such restricted stock until it vests, at which point the recipient would incur tax liability for the difference between the fair market value of the restricted stock at the time of vesting and the purchase price paid for the restricted stock. If, as is always the hope, a company performs well and increases its value over time, then the recipient could be stuck with an unpleasantly large tax bill. For example, if a founder pays $1.00 per share of restricted stock that is subject to a four-year vesting schedule, and after four years each share of stock is worth $100.00 due to the company’s growth, then the $99.00 difference will be treated as income of the founder, payable at the applicable income tax rates. An “83(b) election,” however, allows the recipient to recognize income on the date such restricted stock is purchased by treating the restricted stock as though it is fully vested on the date of purchase. By doing so, the recipient gets the benefit of the company’s low valuation. Since the purchase price and the fair market value of restricted stock purchased by a founder are often the same (i.e., de minimis), the founder may not have any income tax liability at all. Failing to timely file an 83(b) election (it must be filed within 30 days after a founder purchases the restricted stock) can be a very expensive mistake.
  • How do I make sure the company – not the founders or employees – owns important intellectual property and any future developments? Any investor will want to be sure that the company, and not the founders or any employee, owns critical intellectual property. Accordingly, all companies, and particularly technology, medical device or software companies with robust intellectual property, should require each founder and employee to execute agreements that assign to the company all rights in any intellectual property relating to the company’s business, whether existing at the time of the agreement or developed thereafter.
  • Should the founders sign nondisclosure agreements? What about noncompete agreements?  Investors will similarly want to ensure that founders do not disclose the “secret sauce” or other sensitive information to outsiders, or leave the company to form or work for a competitor. Even just among founders, before considering what a future investor might ask for, these issues should be addressed to help galvanize the team and determine whether any founder’s commitment to the venture is wavering. A founder’s resistance to sign a nondisclosure or noncompete agreement, assuming the agreements contain reasonable terms, can be a potential red flag.

How can an entrepreneur make sure all of these issues, and many others, are adequately addressed? As my entrepreneur friend said, “Find startup-friendly counsel (at startup-friendly prices) that have done this many times over, and interview other clients of the firm as references to find out if they did a good job.” Even if an entrepreneur’s “business” remains just an idea, engaging a law firm early in the process will help ensure that the entrepreneur, and the eventual company, are protected if and when the company succeeds.

Many law firms, including ours, offer discounted rates to emerging companies, as well as deferred and/or flat fees for routine startup services. Alternative fee arrangements can make the prospect of engaging legal counsel much more palatable, so be sure to ask about such arrangements before signing an engagement letter.

About the Author

Matthew MonteithMatthew Monteith is an associate at the law firm Shipman & Goodwin LLP. He practices primarily in the areas of business and finance, representing venture capital investors, private equity funds, commercial banks and other lending institutions, as well as startups, emerging growth companies and other corporate borrowers. Matt is located in the firm’s Hartford office. You can contact him at mmonteith@goodwin.com.

 

 

Link to PDF[/cs_text][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ class=”cs-ta-left” style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/04/backtocontentlibrary.png” alt=”back to content library” link=”true” href=”http://ctinnovations.com/access-content-library/” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=”” class=”back-image”][/cs_column][/cs_row][/cs_section][/cs_content]

How to Recruit and Retain Top Talent

[cs_content][cs_section parallax=”false” style=”margin: 0px;padding: 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/05/Content-Detail-News.jpg” alt=”” link=”false” href=”#” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=””][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][cs_text]How to Recruit and Retain Top Talent that Make the Best Employees

Even in a competitive job market, you need a strategy to attract and keep good people

Identifying and assembling the right team to help your business succeed depends on what phase of growth you’re in. Are you a startup looking for investors, a company about to monetize its product, or perhaps a mid-size company moving into major distribution?

Whatever phase your business is in, you need a well-defined strategy. Your approach must include the personal involvement of the CEO and other top leaders of the organization. You may want to enlist the help of a trusted recruiter, as sometimes, especially when you are going outside the organization to fill a position, you may not want your own team to be part of the search. However, your personal involvement must always be part of the strategy when hiring management and executive-level team members. The best people are going to recognize this involvement, and they will want to join you.

What talent does a management team need?

Hiring and retaining the best talent is a challenge. Despite higher-than-optimal unemployment figures, the “brain drain” caused by baby boomers retiring means that truly qualified employees are still hard to come by.

The National Association of State Auditors, Comptrollers and Treasurers projects that the number of younger workers entering the labor market is not enough to replace those who are leaving. As of 2006, one in six workers was over the age of 55. At the same time, the 25-to-34 demographic decreased by nearly 9 percent.

That trend has continued, and it is expected to continue indefinitely, making the search for young, up-and-coming talent as demanding as ever.

Complicating the situation is the way the world has changed. The need for technical skills in a leadership team is a given, and you need to mix up the strengths of various team members. For example, if you are not a technologist, you need to find a chief technology officer. But today more than ever, every candidate for any management position, at the highest as well as the middle levels of an organization, must also possess outstanding interpersonal skills.

These so-called “soft skills” are the difference between success and failure. The traits everyone on your team needs include:

Agility and Adaptability – Managers must be able to think, adapt and change. The best managers use a variety of tools to solve new problems. In the venture capital phase, for example, a particular job may change or even vanish. Investors are looking for team members with the fluidity to help ensure a return. People need to be nimble. For this reason, adaptability and learning skills can be more crucial than technical wizardry.

Initiative and Entrepreneurialism – Leadership demands the confidence to take initiative and to trust oneself to be creative. Startups are often characterized by the team’s willingness to do a little of everything, as well as to take risks. By the same token, as the company approaches the status of “industry leader,” risk aversion is equally undesirable. The challenge is to find leaders who can create an entrepreneurial culture – regardless of the size of the organization.

Critical Thinking and Problem-Solving – To compete in the new global economy, companies need every worker to be a “knowledge worker.” These qualities ensure a team that’s continuously focused on improving products, processes or services. Asking the right questions lies at the heart of this skill. Often these questions include: How can we do things that haven’t been done before? How and when should we change what we have been doing?

Ability to Collaborate Across Networks – The concept of teamwork today differs greatly from that of 20 years ago. Conference calls, webcasts and online meetings eliminate the need for teams to be in the same building – or even on the same continent.

Effective Oral and Written Communication, and Empathy – Effective communication is essential. The best candidates will have exceptional verbal, written and presentation skills. Find people who can be clear and concise, and who can put themselves in someone else’s shoes – from shipping clerks all the way up to senior managers. Such people are most able to communicate their thoughts effectively and motivate others.

Curiosity and Imagination – Increasingly, the marketplace demands unique products and services. All businesses – whether well-established or startup – need to make a product that’s not only competitively priced and adequately functional, but also high-tech and sustainable. Connecticut, known for its aerospace companies such as UTC and GE, boasts a strong pool of advanced manufacturing skills. But companies must also identify and recruit people with the capacity for imagination, creativity and empathy to maintain a competitive advantage.

A good place to look for these soft skills is in people with project management backgrounds. Project managers end up being very good executives because they have led teams successfully, and to lead teams, they have to have honed the skills described above.

When recruiting, think as an investor

Begin with the end in mind: the organization’s goal – your goal – is to do right by your stakeholders and make sure your organization enhances quality of life with a product that adds value to customers and a culture that provides good jobs to the community. The most important thing is to let your investors know that you are garnering resources to give them the highest return – you are protecting intellectual property (IP) and ensuring a future.

With this in mind, it may not be desirable for the original startup team to remain with you as you grow. Startups need a team with a particular set of talents, one that can attract investors, acquire capital and prepare to monetize. Later, companies need a team with another set of talents – a team that can orchestrate the move from the “hand-crafted” one-off prototype stage of production into major sales, manufacturing and distribution. Each stage of growth may need a different mix of personalities and vision.

Once you’ve identified which types of candidates your company most needs to attract, it’s time to cultivate the culture necessary to draw the best. Creating a workplace environment designed to retain talented, dedicated employees is just as important as recruiting them. Establish a culture in which people are engaged and treated with respect and consideration.

Gone are the days when, after graduation, people took the best available job and stayed for as many years as they could possibly stand, regardless of frustration or lack of fulfillment. Even in the current economy, people still assume they will make several moves during their career. They are always on the lookout for new opportunities.

For retention, think as an employee

The first step to retaining great employees is to ask yourself some tough questions from their point of view. Do your people want to come to work every morning? Is the work interesting and meaningful – or does your staff just seem to be going through motions to pull down a paycheck? Is your team still learning and growing? If not, employees will feel it is time to move on.

It’s also important to assess whether your employees enjoy spending time with one another. If staff don’t sincerely enjoy and respect the people they spend a significant part of their day with, they will eventually decide to leave your organization and start cultivating relationships at other companies. You have to motivate them every single day.

Of course, there are always situational reasons why employees look to leave their jobs, even at the best of companies.

One is that their value has been undermined. Technology, outsourcing, a growing temporary staffing industry and productivity efficiencies are all disruptive for employees. Most jobs that existed 20 years ago aren’t needed now. You must ensure that valuable employees always feel appreciated, even if their current job duties need to shift. Provide opportunities for training and education. If your staff members’ “soft skills” are strong enough, they can most likely learn many of the technical requirements of new roles. In fact, the best employees will welcome the opportunities to try new things.

Raises and bonuses only go so far in retaining top talent. Many studies repeatedly confirm that an increase in salary offers either no measurable increase in happiness above a certain level, or that this satisfaction is short-lived. In other words, the longer people stay in a position, the less important factors like compensation become.

If your people believe they cannot go farther in their careers than their natural abilities take them, you will see diminishing returns, even when those natural abilities are superb. Provide new assignments. These can drive exceptional leadership growth, and you will see people rise to the challenge.

Be family friendly

If you don’t currently allow employees at all levels of your organization to have more flexible schedules – whether it be working from home one day per week, or shifting to four, longer-than-traditional days –change your policies now.

It’s true that not all positions lend themselves to this kind of family-friendly flexibility. But for professional parents in organizations that don’t put a higher emphasis on family life, lack of flexibility is a red flag.

In turn, it’s up to you to evaluate if a candidate can really manage a department, run a division or handle travel-intensive positions while working on a more flexible schedule. In addition, you will need to provide support so that staff work and customer service don’t suffer simply because a manager needs to leave work occasionally for specific family obligations; however, the effort to create an environment that allows people to balance work and life will attract the best people.

Don’t bet on people staying put just because of an uncertain economy. Because fewer members of the modern workforce spend their careers at one place, people are less afraid to move on if their home life suffers because of work – even if it means taking a hit to a salary or title. For today’s top talent, working at a company that’s flexible to the needs of a family means a better shot at long-term success.

If your company culture matches the discussion above, the best people will seek you out.

Where and How to Find Top Talent

After all of these considerations, you need tactics for identifying the best people. The most important guiding principle is that the search should never be completely delegated to the human resources department. It is not always appropriate for the CEO personally to interview every candidate, but certainly the hiring manager and – in many cases – some peer-level employees, should be directly involved.

Networking is the best way to get out the word that you are looking for people. It’s best to select from among candidates you know or who come recommended highly by people you know. In addition, recruiting candidates who themselves have strong networks is another way to bring top talent to your door. If you need a top salesperson, for example, the candidate you hire for your chief marketing officer may be able to attract that individual along with him or her.

If possible, the people conducting the search should interview finalists over lunch or dinner. Observe how the candidate treats the wait staff. Does he or she take cues on ordering from the host? These are important indications of how the person will treat coworkers, especially people they supervise.

If you do enlist the help of a trusted recruiter to narrow the search, be wary of anyone who promises to “get you a list of candidates right away.” The recruiter who represents your company’s interests understands that it can take weeks – sometimes more than a year – to identify top talent that is compatible with your team’s style, values and goals.

NOTE: Special thanks go to several individuals who were interviewed for this article and whose insights are incorporated herein. They are:

Vern Chanski, Senior Partner and Director of Operations, Life Sciences, Hobson Associates
Kevin Didden, Founder and CEO, CiDRA, and board member, CyVek
Martin Seifert, President and CEO, Nufern Inc.

Link to PDF[/cs_text][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” class=”cs-ta-left” style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/04/backtocontentlibrary.png” alt=”back to content library” link=”true” href=”http://ctinnovations.com/access-content-library/” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=”” class=”back-image”][/cs_column][/cs_row][/cs_section][/cs_content]

Deciphering Term Sheets

[cs_content][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ style=”margin: 0px;padding: 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/05/Content-Detail-News.jpg” alt=”” link=”false” href=”#” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=””][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][cs_text]Deciphering Term Sheets

An entrepreneur’s first dose of “reality” about the venture capital community often comes when a potential investor generates and delivers a term sheet for a proposed investment. Until that point, platitudes typically abound as the investor talks glowingly and enthusiastically about how much he or she believes in the startup. The entrepreneur’s excitement grows as he or she thinks about the great partner that will be coming into the fold. But the term sheet is where the rubber hits the road and serious business negotiations begin.

For someone who has not been through the process, the term sheet can seem overbearing and confusing, and an entrepreneur’s initial reaction might be, “but I thought we were all friends.” Term sheets serve several useful purposes, however, the most important of which is that they help to efficiently and effectively nail down the major negotiating points. This means that documenting and closing the deal – with a detailed agreement – will move faster, which not only allows the company to get its capital sooner, but also limits the legal costs of the company. This is especially significant when an entrepreneur is dealing with an institutional venture capitalist who will require the company to pay not only the legal fees of the company’s counsel but also the legal fees of the VC’s counsel.

Term sheets differ depending upon the type of investment being made (debt or equity). An equity term sheet typically summarizes the purchase of a type of equity interest in the company (e.g., capital stock, membership interests/units) with preferential rights (i.e., “preferred” stock). Although attention must be given to the preferential rights, the valuation of the company will probably receive the greatest attention during the term sheet phase. This is because the valuation determines the price of the equity to be purchased by the investor and, in turn, determines the amount by which the founders’ ownership interest in the company will be diluted by the investment. The higher the valuation, the less the founders will be diluted in the transaction. When the company is at startup/early stage, haggling over valuation is as much an art as it is a science, and, as such, will involve extensive discussion.

An entrepreneur should try to get a basic understanding of the typical terms of a venture capital investment prior to receiving a term sheet. Here is a summary of some typical terms:

  • Dividends: Each outstanding share of preferred equity may accrue dividends upon the purchase price paid by the investor for such share. This acts like an interest rate upon the principal that accrues (and sometimes compounds). Payment of accrued dividends is usually not required until (1) the company is sold, (2) the share is purchased back by the company (i.e., “redeemed”) or (3) the governing body of the company (e.g., the board of directors) declares accrued but unpaid dividends to be paid. If the preferred equity is convertible into common equity (see discussion of “Conversion” below), then dividends may also be payable (or convertible into common equity) upon such conversion of preferred equity.
  • Liquidation Preferences: In the event of any sale, merger or winding up of the company for cash or stock (a liquidation event), the holders of preferred equity may be entitled to certain preferences.
    • The holders of preferred equity may receive in preference to the holders of the common equity (e.g., common stock) an amount equal to the purchase price (or a multiple of the purchase price [e.g., 2x]) paid by such investor for its preferred equity plus, if applicable, any accrued but unpaid dividends.
    • If the preferred equity is “participating preferred,” then after return of its purchase price (and dividends), the holders of preferred equity will be able to share in the balance payable to the common equity as if the preferred converted into common as per its conversion rights (see discussion of “Conversion” below).
    • If the preferred equity is “non-participating preferred,” then the preferred equity may be entitled to the greater of (1) its purchase price (and dividends) and (2) the amount that it would receive if converted into common per its conversion rights (see discussion of “Conversion” below).
  • Conversion: Preferred equity may be convertible into a number of shares of common equity determined by dividing the original purchase price (and, sometimes, accrued and unpaid dividends) by the conversion price. Usually the conversion price will initially be the purchase price (i.e., there is a 1:1 conversion ratio, or each one share of preferred equity will convert into one share of common equity), but the conversion price may be subject to anti-dilution price protection (see discussion of “Anti-Dilution Price Protection” below). Such conversion may be optional at the election of the holders, or mandatory upon a “qualified” IPO (e.g., an IPO priced at a certain level).
  • Anti-Dilution Price Protection: The conversion price may be subject to adjustment downward upon the company’s sale of any security at a price lower than the effective conversion price (i.e., a “down round”). Once the conversion ratio is adjusted, each one share of preferred equity will convert into more than one share of common equity. The anti-dilution price protection may be “full ratchet,” in which event the conversion price will adjust to the lower price, or it may be “weighted average” protection, in which event the conversion price will be adjusted according to formula based upon outstanding shares.
  • Redemption: Holders of preferred equity may have the option to have the company redeem (i.e., repurchase) their holdings after a certain amount of time (e.g., five years from the closing). Effectively, redemption rights afford investors with a “way out” if an exit event does not occur. The redemption is usually based upon the purchase price (and could be a multiple of the purchase price) and, if applicable, accrued dividends.
  • Preemptive Rights – Percentage Protection: To avoid getting diluted by a new capital raise, the holders of preferred equity may have a right of first refusal to purchase, pro rata, additional securities proposed to be sold by the company based upon the percentage of all outstanding stock held by such investors. For example, if an investor’s holding of Series A Preferred Stock equates to 10 percent of the company, and the company desires to commence an offering and sale of Series B Preferred Stock, the investor’s preemptive rights would allow the investor to purchase at least 10 percent of the Series B Preferred Stock.
  • Protective Voting Provisions: Typically, the holders of preferred equity will require their consent prior to the company taking certain actions, which may include:
    • Creating a class/series of equity that has liquidation preferences senior to their preferred equity
    • Mergers, sales, liquidity events, dissolutions, etc.
    • Incurring debt (outside ordinary course; thresholds)
    • Paying dividends
    • Repurchasing/redeeming equity
    • Adopting or amending stock option pools
  • Drag-Along Rights: The investors will usually require all holders of equity in the company to be subject to drag-along obligations. If an unaffiliated third party makes a bona fide offer to acquire the company (whether structured as a purchase of equity, merger, consolidation or other reorganization) or substantially all of the assets of the company, and a requisite proportion of outstanding preferred equity (e.g., majority) elect to accept such offer, all other holders of equity will be required to sell their equity or to vote their equity to approve the sale of the company’s assets in accordance with the terms of that offer. In other words, equity holders will be “dragged” to the closing. This provision ensures that a minority owner will not have the ability to hold up a deal that would provide liquidity to the investor.
  • Rights of First Refusal and Co-Sale:
    • Holders of preferred equity may have a right of first refusal to purchase their pro rata proportion of any equity proposed to be sold by any other equity holders to third parties.
    • Holders of preferred equity may also have a right of co-sale that provides such holders with an opportunity to participate (pro rata) in any sale of equity by any other equity holder to a third party.
  • Registration Rights: Holders of preferred equity may have the right to have their equity registered with the SEC to enable them to sell on the public market.
  • Information Rights: Holders of preferred equity may require the company to deliver periodic financial statements and reports, some of which may be required to be audited.
  • Board Rights: The investors will often want to ensure that a board of directors (or similar managing body) is of a certain size and composed of certain individuals. Often the holders of preferred equity will require that at least one board seat be designated by the holders of preferred equity.

Navigating the provisions and lingo of a term sheet can be an intimidating process, especially for those who have not gone through it before. Therefore, if at all possible, an entrepreneur/startup should seek help and guidance from advisers who have experience in these matters. These may be lawyers, accountants or other business advisers – individuals who can explain the implications of each of the terms, and what is or is not typical. Ultimately, a productive term sheet negotiation with investors can set the stage for a fruitful partnership between the founders and investors.

About the Author
Gregg LallierGregg Lallier is a principal at the law firm Updike, Kelly & Spellacy and is located at the firm’s Hartford, Connecticut, office. His practice focuses primarily within the high-tech and venture capital industries. Gregg has represented both mature and emerging high-tech growth companies. He also regularly represents angel, venture capital and other institutional investors. You can contact him at glallier@uks.com.

 

 

Link to PDF[/cs_text][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ class=”cs-ta-left” style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/04/backtocontentlibrary.png” alt=”back to content library” link=”true” href=”http://ctinnovations.com/access-content-library/” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=”” class=”back-image”][/cs_column][/cs_row][/cs_section][/cs_content]

Raising VC Money: How Much Do I Need, and How Much Do I Ask For?

[cs_content][cs_section parallax=”false” style=”margin: 0px;padding: 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/05/Content-Detail-News.jpg” alt=”” link=”false” href=”#” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=””][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][cs_text]Uncovering How Much You Need and How to ask VC Investors for Money

When deciding how much money to ask for, your first instinct is probably to determine how much you need. But, should these amounts be the same? In short, rarely.

How much should you ask for, then?

While some experienced entrepreneurs and investors have a simple, straightforward modus operandi here, most will probably tell you that the “proper” amount to ask for depends on a host of variables. Certainly there are popular schools of thought and some basic guidelines one can follow (which we’ll discuss below). However, at the end of the day, every company has its own idiosyncrasies and subjective considerations. Just as each company will have a unique capital need at any given time, each should have a correspondingly unique (but not necessarily parallel) capital ask – therefore, it’s difficult to point to any universally applicable formula. But, let’s begin by looking at the big picture.

Fundraising vs. Building a Business

Before all else, it’s critical to think about whether it makes sense to pursue venture capital in the first place (at this particular time and in general), both from your perspective and from that of potential investors (a point often overlooked). Is the money and strategic value-add worth the time, money and energy diverted from working on the day-to-day of your startup? Given the product/service, industry and market size, business model, stage of development and so on, is your company truly VC-investable?

I certainly don’t want to discourage any entrepreneurs from seeking venture capital, but I do want to emphasize the importance of fully thinking through the decision before jumping into capital-raising mode, for two main reasons: 1) raising money isn’t for the fainthearted – to do it well requires a significant amount of focus, hard work and perseverance; and 2) as Brad Feld alludes to in a clever 2011 blog post, it is easy sometimes to forget that fundraising, be it VC or other, is simply a means to an end (building a business) and not an end in and of itself.

The point is this: venture capital can be a life-changing catalyst for some entrepreneurs and startups, but it’s not for everyone. Pursue venture capital because it’s the best path to grow your business, not because it can be a sexy headline. But, I digress; you’ve done your homework, you’ve thought long and hard, and now you want to start your raise. So let’s discuss.

3 Rules for Thinking About Your Needs

1) The most fundamental principle to understand when projecting your budgetary needs, and subsequently raising money, is the concept of milestone-based thinking/planning.

Milestones differ from a company’s general goals in that they are specific, tangible, value-creating inflection points. They are well-defined markers in a company’s history, such as a key hire, a beta launch, user metrics met, regulatory clearance achieved, or reaching first revenues.

Demonstrating the ability to map out and achieve meaningful milestones, on time and on budget, can serve as a powerful track record and help compensate for other perceived weaknesses (e.g., lack of previous startup experience for a first-timer). Inevitably, every startup has its rollercoaster moments, but being able to show consistent achievement trends and produce positive momentum is critical for fundraising success. It is an indication of an entrepreneur’s ability to plan and execute, and like it or not, 99% of investors that you’ll encounter believe, as Jeffrey Garten put it, that “A vision without execution is a hallucination.”

In relation to determining your budgetary needs, each time you achieve a specific milestone, regardless of how big or small, you turn guesses into facts by gaining knowledge and experience – some question marks behind your numbers begin to fade away, and slowly your estimates start to become actuals. Following this iterative learning process, the more the individual numbers reveal themselves, the clearer your entire needs picture becomes for the next phase of your business and the more de-risked the venture becomes for yourself and potential investors alike.

2) Anyone can plug in numbers – it’s all about the logic and assumptions behind them.

Related to the milestone and execution-related thinking above, a VC will inevitably poke around your financial model (among other things), asking questions and looking for holes. Essentially, what VCs are doing is taking an inventory of knowns versus unknowns; they’re assessing and weighing what risks have or have not been mitigated at that point in time.

Consider two widget companies (A and B), perfectly identical in every way except that A has recently hit the milestone of producing its first batch of products. A was able to produce its widgets for $X/unit, which is exactly the same as what B is projecting its cost to be; however, B won’t produce its first batch for another three days still. While this is a seemingly trivial difference, an investor will look at this and categorize A’s cost of goods sold (COGS) as a known, and B’s as an unknown; therefore, A’s projected needs are more predictable (that is, less risky) than B’s.

Obviously there will always be a certain number of unknowns and risks, especially with early-stage companies. When figuring out how much money you need, the key is to determine which question marks are material, and back up your best guesses for them with solid assumptions and reasoning. Every entrepreneur will have projections with some numbers plugged in to show the (in)famous hockey stick, because that’s what a VC wants to see and believe. However, a sophisticated investor will undoubtedly dig into any significant unknown variables, and it’s critical that you can support and defend the numbers you picked with clear-cut, grounded logic.

This practice of recognizing holes and defending key assumptions is an important exercise that you and your team should also go through internally – not only to better anticipate investor questions, but, more important, to better estimate your true and full funding needs. Besides, when dealing with investors, it’s best not to drop any major after-the-fact surprises on them – intentionally or unintentionally. When that happens, then the trust and the relationship tend to be pretty short-lived.

3) Plan for the Uncontrollable.

Notice I didn’t include “plain bad luck,” “freak occurrence,” or any other generally uncontrollable circumstances in the above. When determining how much money you need, be sure to build in buffer room for the unforeseen and unanticipated (reasonable, not excessive, buffer room).

Despite what is reported, investors are humans too – we know that even the best-laid plans can go awry, and we understand that sometimes things just happen.

Developing Your Ask Amount and Thinking About Why Versus What

As mentioned in the beginning, some investors have a clear and simple rule of thumb when it comes to the relationship between need and ask. For example, assuming they agree with your needs assessment, the basic thought process is this: calculate the company’s expected monthly burn rate, decide on a critical value-creation milestone in the next 12-18 months, and then ask for enough capital to create a runway for a short time past that point (both as a timeline buffer and also to sustain your company through the next fundraising period).

Sometimes it really is that straightforward, especially if you are pitching to a well-established, institutional firm with which you or your founding team already have a previous (and successful) history of working together. In this case, the parties know and trust each other; there’s an established relationship.

Usually, however, it’s a bit more complex than that. More elements end up coming into play, and it becomes much more of a give-and-take. As such, it’s important to understand what a few of the most common variables are, and why they can (and sometimes should) cause a divergence from the simple guideline above.

Ownership

From the entrepreneur’s perspective, with every equity investment there exists the fundamental tradeoff between raising enough money to reach the next critical milestone and minimizing dilution. VCs, on the other hand, need to be incentivized by a large enough ownership stake in a company to make it worth the level of risk and investment of their time, money and energy in the company. There is a natural tension at play that can lead an entrepreneur to request less than, and can lead a VC to insist on investing more than, what might otherwise be an optimal amount of capital for the raise.

Cash-Flow Management

Even for experienced entrepreneurs, fundraising almost always takes longer than expected, and startups almost always require more money to get off the ground than expected. Therefore, it is critical that a company manage its cash flow appropriately from an operational standpoint – and also pay close attention to cash flow from a personal standpoint. Sam Hogg lays out a great explanation for why a team’s and a founder’s personal cash-flow management is important to think about during the fundraising process as well.

Some investors will always want to provide extra capital for troubleshooting any unforeseen cash-flow issues. Yet, other investors, like Fred Wilson, prefer to see startups operate as lean and low cost as possible – so the companies move quickly and stay hungry. In general, the data does not overwhelmingly support one approach over the other, as there does not appear to be a direct correlation between amount of money raised and startup success. Nonetheless, each VC you pitch will surely have an opinion on the matter, and that in turn will impact your fundraising.

Supply and Demand

Finally, when developing your pitch and ask, it’s essential to do your homework thoroughly and know whom you’re dealing with. Every investor and firm has some sort of reputation. Do yourself a favor and use specific search criteria (profile, preferences, policies) to measure potential fit before meeting with investors. Read up on their investment theses, talk to their portfolio companies, follow their tweets; collect as much knowledge as possible and incorporate that information into your raise strategy. Once you determine the amount of money you need, your investor “intelligence” probably won’t change that number; but, the amount of money you decide to ask for may evolve daily depending on whom you are approaching and what the market environment is like at the time. The basic law of supply and demand will always come into play, so at any given moment, one side will usually have more negotiating power than the other.

At the end of the day, the simple “ask guideline” described above is just that…a simple guideline. Again, most of the time there will be a departure from this basic relational logic, and it can be caused by either one or both sides equally. When these departures do occur, they can lengthen and complicate an already long and difficult process, but it is by no means necessarily a bad thing. In my opinion, the best way to either leverage or counteract the variables noted above when they appear is to identify, understand and communicate the major “why’s” from each side that are the driving forces behind any tension points or disagreements. Ultimately, the “what’s” themselves are usually positions that are hard to move, but when you examine the “why’s” behind them, they usually prove to reveal good workarounds for resolutions.

About the Author

Matthew BloomMatthew Bloom is an investment associate at Connecticut Innovations. You can contact him at matthew.bloom@ctinnovations.com.

 

 

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Free Course: “How to Build a Startup”

[cs_content][cs_section parallax=”false” style=”margin: 0px;padding: 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/05/Content-Detail-News.jpg” alt=”” link=”false” href=”#” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=””][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][cs_text]Free Course: “How to Build a Startup”

Steve Blank, a seasoned Silicon Valley entrepreneur has designed a free course on “How to Build a Startup” on Udacity. We highly recommend it to new entrepreneurs.

About Steve Blank

Steve BlankSteve Blank is the legendary serial Silicon Valley entrepreneur-turned-educator who created and refined the customer development process. Steve can be reached at info@kandsranch.com.

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Oops, I Broke a Covenant

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“Oops, I Broke a Covenant”: Covenant Breaches, Issues & Problems

In an earlier article, I wrote about how important having a “cash runway” is to a new company and that it is a favorite measure for lenders to use in gauging the ongoing financial health of a borrower. In fact, lenders may include a covenant, or contract term, related to a company’s cash runway in the credit agreement. Common covenants include ratios that a borrower must maintain, such as interest coverage, fixed charge coverage and debt service coverage ratios. All of these are referred to as “financial” covenants and are attempts for a lender to watch trends in a borrower’s financial condition and to predict, and hopefully ward off, potential repayment problems.

Financial covenants are at the crux of most credit agreements between borrower and lender. After the interest rate and payment terms, they are perhaps the most negotiated items of the agreement, and they allow lenders to monitor and grade borrowers after closing. Short of an actual payment default, a covenant default is likely the most serious issue a borrower will encounter with its lender post-closing. All borrowers must completely understand how the covenants are calculated and how they impact a lender’s thoughts and actions.

There will, doubtless, be “affirmative” and “negative” covenants in a credit agreement as well. These generally begin with the words “Borrower will…” and “Borrower will not…” and normally refer, respectively, to actions the borrower must or must not take. They don’t necessarily measure financial strength but require the borrower to do things, such as provide notification to the lender of certain events, remain in the same line of business, not to merge or sell assets without lender approval, and the like. While these are also very important, this article focuses just on financial covenants.

So, what happens in that unfortunate scenario when a borrower breaks a financial covenant? Well, let’s be clear about this. The borrower is in default of the loan in virtually the same way it would be if it did not make a payment. The lender has many rights, including some drastic ones, that it may or may not choose to exercise. Every credit agreement reserves those rights so that a lender can postpone taking immediate action without losing its rights to take action later. Examples of actions available include instituting a default rate of interest, accelerating payment (i.e., demanding payment in full) and notifying guarantors or subordinated lenders (if any) of the default. Again, a lender will have those rights, and many more, at its disposal. But, in reality, not all covenants are weighted equally in a lender’s mind. Every situation is unique. What a lender chooses to react to and how the lender responds are determined by many factors, not the least of which is how the borrower approaches the issue of covenant default.

Own the Issue – The Two Best Solutions

No matter the reason for the default, the best approach for a borrower is to “own” the default. You should explain how and what happened, but be careful not to cast blame. Lenders understand that “stuff happens,” but it is not helpful to point fingers.

Focus on the situation and the cure. Ideally, a borrower should be proactive and be able to anticipate the default ahead of time. A communication to your lender that starts, “We are forecasting that we may breach the ABC covenant at the end of this quarter…” is the best way to approach what might otherwise be an unpleasant situation. This approach indicates you are paying attention to the “deal” you struck with your banker and have the ability to foresee issues. This will also give you and your banker time to address the issue without a sense of urgency. A covenant violation should effectively spur a productive conversation between borrower and lender to discuss that something, however minor, is different than was anticipated when the deal was closed. Perhaps the covenant needs to be altered or can be waived altogether for the quarter.

Any verbal agreement, waiver or amendment addressing the covenant default should be documented. This might be a simple letter or email from your banker or a modification to the credit agreement. Keeping a paper trail is always best practice and may be required by your accountant or other interested stakeholders. Expect to pay some legal costs to amend the agreement or prepare a waiver. The lender will also likely charge a fee for the covenant breach. This may seem punitive, but it compensates the lender for its time and increased risk that was not originally contemplated in the deal.

The next best approach is to contact your lender immediately after realizing a covenant was broken. Borrowers are most likely to uncover covenant breaches while preparing their financial statements for the previous quarter. A phone call to your lender alerting it to the breach prior to sending in your financial statements should be your first priority. That call should include a thoughtful explanation and action plan, including new covenant compliance projections showing whether the default will continue or was a one-time occurrence.

Two Non-Solutions That Will Make Matters Worse…

There are two other scenarios that I have encountered regarding covenant defaults. Both are fraught with problems and are liable to cause serious, perhaps permanent, damage to a borrower/lender relationship.

The first is that the borrower is aware of the default but does not bring it to the attention of the lender, hoping that the banker either doesn’t notice or doesn’t care. Neither assumption is correct. If, or rather when, the banker discovers it on his or her own, you can expect a rather abrupt phone call or a very legal-sounding email! Remember those “lender rights” mentioned earlier? You can be sure your banker does. The borrower will be in a position of severe weakness and will have forfeited any benefit of the doubt in this scenario.

The second scenario is that the borrower isn’t aware of the default even after preparing its financial statements, despite the fact that a simple calculation or two would expose the issue.

These two scenarios are equally bad. The former shows a penchant to sweep an issue under the carpet (or worse, to mislead), and the latter shows a lack of attention to or understanding of your loan agreement.

My recommendation is to understand and address the issue, and propose solutions. Remember, being proactive is better than being reactive.

About the Author

Peter HicksPeter Hicks is a vice president and manages the Emerging Growth and Technology loan portfolio at Webster Bank. He works out of the bank’s New Haven and Hartford offices. You can contact him at PHicks@websterbank.com.

 

 

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Engaging the Media: Perfecting the Pitch

[cs_content][cs_section parallax=”false” style=”margin: 0px;padding: 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/05/Content-Detail-News.jpg” alt=”” link=”false” href=”#” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=””][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][cs_text]Engaging the Media: Perfecting the Pitch

Your organization is experiencing tremendous momentum. Profits are up. You have penetrated new markets and hired an additional 50 employees over the past few months. What’s your secret? What’s your story? You are now a bona fide newsmaker, a mover/shaker within your industry. The choice before you is whether to rest on your laurels or take advantage of this great opportunity to share the secrets of your success with a broader audience. Such audiences include potential, existing and former clients, shareholders and future employees.

Can you persuade a journalist, blogger, editor or producer to use your company as a source in a story like public relations professionals do? Sure you can. Media outlets are hungry for new material, for better angles, for stories that inspire and capture the imagination. You can be that resource for the media.

A good starting point for your media outreach efforts is defining your audiences. Obviously, your client or customer base composes one audience group. A second target may be the experts and product analysts covering your industry. Find out what publications, websites or blogs your clients like to read. Odds are they enjoy reading the latest news and trends in their industry. For instance, if your clients provide software for the banking industry, chances are they read American Banker and Credit Union Journal.

Once you identify your media targets, drill down a little further to find the individual journalist or editorial department covering your business specialty. Analyze each target reporter’s coverage on a case-by-case basis, and then create a story map that illustrates the “essential ingredients” needed to build a convincing and complete story for that reporter. Once you have completed that process, work with the experts and delegated spokespeople within your company to identify the content needed to bring each story to life – it can make all the difference between an unread email and a feature story.

Now you are ready to make your pitch. Basically, the media pitch has five components: the eye-catcher, pitch foundation, pitch elements, pitch logistics and next steps.

  • As the name implies, the eye-catcher must grab the journalist’s attention. Resist the temptation to oversell the story. One or two relevant sentences that describe the competitive advantage your product or service brings to the market should do the trick. Don’t give the journalist a white paper in your pitch, just the facts. If the journalist is interested in the story, there will be follow-up questions.Example: We have developed a new technology that allows doctors to access up-to-date patient information online in a matter of minutes. Our technology bests the industry average by more than 45 minutes.
  • The next component is the pitch foundation. These are the details that support the claims made in the eye-catcher.Example: Several local hospitals have been using this technology, and they each report quicker access times. We are gathering similar data from other hospitals using this technology.
  • The pitch elements are the enticing visual/human components of the story that will make it worthwhile for the reporter. In developing the pitch, go beyond what your product or service means to your company or its bottom line and focus on its positive impact on consumers or the environment. The best stories are about people.Example: This improvement in record access benefits the patients and the medical professionals. Doctors can now use that information to immediately address issues surrounding new patients. This is especially true for patients visiting medical facilities outside of their network.
  • The pitch logistics focus on how you propose to deliver the story to the journalist or outlet. You may suggest, for instance, that you will be available for an interview at a specific date and time. For an in-person interview or site visit, you can share the directions, parking considerations and meeting location with the journalist. Make it as convenient as possible for the media.Example: If you are interested in finding out more information about this new technology, we can arrange a phone conversation between you and our head physician next week. If you would like to come out and see the technology in action, we can arrange a site visit to include a conversation with patients who have benefited from this new technology.
  • The next steps components are not always needed but are a great tool to maintain some measure of control of the process. Next steps allow you to gauge journalist interest in your story.Example: If you are interested, please let me know. I will work to clear our head physician’s schedule and will coordinate with our patient representative to make sure we have a patient for you to interview.

Those are the basic components and steps to follow to engage your targeted media. You will not always be successful in placing stories. To use a baseball comparison, try to bat .300. The most skilled public relations professional cannot guarantee you media coverage. However, your chances for success will increase if you understand your media and only contact them with fresh and relevant news.

About the author:

Tony BerryTony Berry is a media relations and communications consultant. You can contact Tony at anthony-berry@sbcglobal.net.

 

 

 

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Banker to Entrepreneur: Your Product May Be “Aces,” But “Cash Is King”

[cs_content][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ style=”margin: 0px;padding: 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/05/Content-Detail-News.jpg” alt=”” link=”false” href=”#” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=””][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][cs_text]Banker to Entrepreneur: Your Product May Be “Aces,” But “Cash Is King”

“Cash is king.” This age-old adage is never truer than with young companies that are not yet cash-flow positive. As a banker, I also rely on its corollary cousin, “Collateral doesn’t repay loans, cash does.” Both of these axioms are critical considerations for lenders and therefore important to understand as a borrower.

When I first discuss a potential loan with a budding company that is still developing or has just begun to commercialize its product, the applicant will invariably present (and rightfully so) a thorough description of the product, the current competition and alternatives. And to be sure, there will be a business plan that is as optimistic as a Cubs fan on Opening Day of the baseball season. I have yet to, and don’t ever expect to, see a business plan that states “and then in the second year we run out of money.”

But even the best business plans often leave me asking more questions about cash. How much has been invested so far? By whom? In what form was the cash invested? How much more do the owners and investors have available? (Such funds are commonly referred to as “dry powder” or “money around the table.”) It’s the classic push/pull of capitalizing a business; the equity investors generally want as much debt as possible, and the lender wants as much equity as possible!

Bankers are generally not great at picking winning and losing new products, especially if those products are highly technical or specialized. We like to think we can recognize the obvious great and bad ideas on the margin, but in the big bell curve of business ideas, most fall in that large area in the middle. It would be nice to think that your average banker saw the potential of Facebook and MySpace, but could they pick which one would raise $16 billion in an IPO and which one would fade away? Probably not with enough certainty to lend depositors money and be able to sleep at night.

Follow the Money

So what are lenders to do? I heed the advice of that infamous parking lot informant from All the President’s Men, Deep Throat, and “follow the money” – preferably what I believe to be, and hope is, “smart” money. We bankers are likely to ask a lot of “what ifs” about both invested and working capital as well as downside cash-flow scenarios.

Put another way, a lender doesn’t want to be the only player anteing into a poker game. Lenders would prefer to ante in last (and less!) than the other players. Lenders want to have less risk than the other players, and in exchange for that are willing to cap their winnings at just their interest rate. And, if the pot grows or shrinks, all they want is to be repaid first, and leave however much remains in the pot, large or small, to be divided among the others.

One Way a Banker May View Your Cash Flow

But how do bankers determine the right amount of cash on hand for a particular business? Well, we use the concepts of “cash burn” and “cash runway.” Lenders use these concepts to calculate the amount of cash a not-yet-cash-flow-positive company currently has and how long it can live off that cash, all else remaining constant. These terms are often mistakenly used interchangeably, but in reality they represent different, albeit highly correlated, concepts.

Cash burn is usually calculated by ascertaining how much cash was actually expended during the most recently completed three-month period. This is normally reported on a quarterly basis. (Be sure not to equate cash burn with your income statement profit or loss – that is, your “bottom line.” They can be, and usually are, very different, especially over short periods of time.) This quarterly cash burn number is then divided by three to create the “average monthly cash burn.” I have seen, though rarely, cash burn determined after each month, but doing it quarterly is the standard, as it smoothes out month-to-month volatility. Conversely, bankers will sometimes average the burn over the preceding rolling six months, but the number is still calculated every 90 days.

Once the average monthly cash-burn number is established, a lender will simply divide that amount into the company’s cash on hand at quarter end to get how many months of cash are on hand. To illustrate this concept:

Imagine that Startup LLC used $150,000 of cash in its most recent quarter. Dividing by three gets us to $50,000 of average monthly cash burn. If Startup LLC had $200,000 of cash on hand at quarter end, its “cash runway” would be four months ($200,000/$50,000). Note that “cash burn” is expressed in dollars, whereas “cash runway” is expressed in months.

A lender will thus set the cash covenant in terms of “cash runway” covenant to capture the changing cash-flow dynamics of the borrower. The number of months of the runway is usually a highly negotiated item between lender and borrower, and an astute lender will build in enough cushion so that it can react to a covenant breach proactively without a sense of impending doom that might require more drastic actions. Remember also that borrowers usually have up to 30 days to report financial results and covenant compliance, so by that time the cash runway is another month lower. I typically use the “acceptable cushion plus one more month” approach to setting the covenant level in order to have sufficient time to work toward a mutually agreeable remedy if necessary.

After agreeing on the math and the minimum cash runway to be maintained, both lender and borrower understand the rules of the game. In a follow-on article to be published shortly, we will explore what a borrower should do in the unfortunate event of a broken covenant.

About the Author

Peter HicksPeter Hicks is a vice president and manages the Emerging Growth and Technology loan portfolio at Webster Bank. He works out of the bank’s New Haven and Hartford offices. You can contact him at PHicks@websterbank.com.

 

 

Link to PDF[/cs_text][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ class=”cs-ta-left” style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/04/backtocontentlibrary.png” alt=”back to content library” link=”true” href=”http://ctinnovations.com/access-content-library/” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=”” class=”back-image”][/cs_column][/cs_row][/cs_section][/cs_content]

What to Expect When Seeking Financing for a Commercial Construction Project

[cs_content][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ style=”margin: 0px;padding: 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/05/Content-Detail-News.jpg” alt=”” link=”false” href=”#” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=””][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][cs_text]Commercial Construction Financing: What to Expect When Seeking Financing

You have an idea for what you’d like to build but need to find an appropriate site. Or, perhaps you have a specific site in mind and must determine what type of commercial project that location would most likely support. You know that once those pieces are in place, you’ll have to develop detailed plans and submit them to various municipal committees or entities – such as the inlands wetlands commission, the planning and zoning commission, and the health district – for their approval.

You’ll also have to start thinking about financing for your project. Once you’ve scoped out some ballpark project cost figures and have some basic project information assembled, you’ll be ready to begin discussing financing with potential lenders.

Here is what you can expect when seeking financing.

Step 1: Approach a Local Bank/Lender
Approaching a bank or lender in your vicinity is the first step in the project financing process. Seeking out a local lender, rather than one that’s quite a distance from you or in another state, is important. From a lender’s point of view, new construction loans carry a higher degree of risk. Unlike a regular commercial mortgage, there is no operating history to rely on. As a result, commercial construction loans are typically entertained by local or regional lenders intimately familiar with their local markets. If a lender does not understand its local real estate and business markets, it would be extremely risky for that institution to take on both the construction loan and lease-up risks.

A “construction loan” is, by definition, a short-term loan. Its purpose is to fund the costs associated with the construction of a building and to fund the interest on the loan during the construction period and initial lease-up.

Upon completion of the construction and the lease-up of the property, long-term or “permanent financing” is used to retire or pay out the short-term construction loan. Permanent financing is usually not available until the property has stabilized. A property is considered to be stabilized when the occupancy rate approximates the average occupancy rate in the market for that property type.

Sometimes both types of financing are committed to by the lender in combination. This is called a “mini-perm” or “construction-permanent” mortgage. In this case, the lender is committing to fund the project from construction to market stabilization. There are built-in mechanisms in this type of loan structure for the loan to term out or start amortizing on a monthly basis after the construction/stabilization period, which is usually between 18 and 24 months. The construction permanent mortgage will often amortize on a 20- or 25-year schedule with a balloon payment or maturity 10 to 15 years after it converts to a permanent mortgage.

Step 2: Lender Review and Underwriting Processes
In the initial stages of your financing request, a bank will often need only general details of the project. Borrowers are not typically expected to provide detailed financial statements, personal tax returns and detailed project plans. At this preliminary review stage, the lender is usually focused on reviewing a basic outline of the project, the project cost, summary projections and underlying assumptions, and the background of the project developers.

It is not unusual for a lender to reject a project after a preliminary review. There are many reasons a lender might not move forward on a project, regardless of its viability. A lender might currently have several ongoing construction projects in its portfolio and not be in the market for another, or the project may be too big or too small for the particular lender.

If a lender intends to move forward with the project, a nonbinding term sheet will be provided. The term sheet outlines the various terms and conditions the lender is proposing. There is often some give and take at this stage, where you, as the developer, might ask for certain changes that the bank may or may not agree to. Once you and the bank agree to the proposed terms, the loan request will move into the underwriting stage.

The underwriting stage begins the lender’s process of compiling detailed information about the project and the principals behind the project. In general, you can expect the lender to request detailed building plans; general contractors’ bids; cost projections; the construction timetable; copies of all local, state and federal approvals; pre-leasing information; and a three-year financial history for all companies and principals involved in the project, including, but not limited to, company and personal tax returns. You can expect the bank to order a detailed financial evaluation/appraisal analysis (including a feasibility analysis), site-environmental testing and other project-specific professional reviews, at your expense.

The underwriting process is arguably where the heavy lifting in the decision-making process is done. It will be critical that the independent appraisal and market feasibility study validate the value of the finished project and the underlying assumptions supporting the project plan. For example, will lease-up take longer than originally expected, or will it be “on plan”? A longer lease-up period would increase the carrying costs of the construction loan and, hence, the total cost of the project. Will the market support your projected rent levels? Any of these factors and others could impact the overall cost of the project or the project’s ability to make its debt payments and perhaps put the bank approval in question.

As a potential borrower, it is important to obtain an understanding of the time frame your lender typically requires for loan approval. Timing details should be discussed early in the process. The best way to begin a discussion with your lender is to ask, “How long will it take you to issue a commitment letter from the time you have all the information you need from me?” You’ll want to key in on the steps to loan approval and how long each step usually takes. Those steps are: loan/credit analysis, supervisory approval, loan committee(s) approval, the issuance of a commitment letter and the closing of the loan.

Step 3: Attorney Involvement
Construction loans are complicated transactions that will require representation by experienced legal counsel. It is critical that you have a reputable attorney proficient in commercial transactions representing your interests in this transaction. Your attorney may or may not be the same individual that provided legal counsel during the municipal approval process or during the negotiation of construction agreements with your contractor(s) during the earlier stages of the project. Whoever it may be, the attorney that you will be using in the loan transaction should be consulted, at the latest, at the time of your lender’s issuance of the commitment letter. Your attorney can provide valuable insight into whether any of the loan requirements set forth in the commitment letter merit further discussion with the lender. Most banks are receptive to revision requests provided they are commercially reasonable and within the parameters of their internal approvals. As the bank’s counsel will draft loan documents from the outline provided in the commitment letter, it is important for you to raise any issues prior to execution of the commitment letter.

Step 4: Loan Agreement and Closing
Once the commitment letter is executed, the bank’s attorney will provide a closing checklist outlining the due diligence documents that you and your attorney must provide prior to closing. Typically, these include a title search of the mortgaged property, a Uniform Commercial Code (UCC) filing, judgment lien and bankruptcy search of the borrower and any guarantors, evidence of insurance covering the mortgaged property (including builder’s risk coverage during the construction period), and entity information for any borrower or guarantor such as bylaws or operating agreements, certificates of legal existence, articles of organization and authorizing resolutions. Your attorney will work with you to compile all required information.

As the closing date approaches, the bank’s counsel will circulate draft loan documents and afford your attorney the opportunity to review and revise them after consultation with you. In addition to those loan documents that are commonplace in a commercial real estate mortgage setting (i.e., promissory note, mortgage deed, collateral assignment of leases and rents, security agreement), your lender is going to require some additional documents due to the construction financing component of the transaction. Chief among those is the construction loan agreement.

The loan agreement will set forth the conditions that must be satisfied prior to the lender advancing the needed construction funds in stages over the course of the construction. There will be conditions that must be met prior to the initial advance of funds, such as evidence of municipal approvals, including a building permit, and lender approvals of plans and specifications, a construction budget, schedule and contractor. Many of these conditions will have been satisfied prior to the closing.

There will be additional conditions on advances over the course of the construction term. These controls on advances are part of an effort by the lender to devise and enforce safeguards against risks that are inherent to construction loans, such as increased construction costs, weather delays, and unscrupulous or substandard contractors. For instance, the lender will typically require inspections by either the loan officer or another of the lender’s agents of all construction work in place prior to approving each advance. The construction loan agreement will also restrict the frequency of advances (i.e., no more than monthly) and set forth the percentage of the cost of the completed work that the lender will be willing to advance. As such, it is important that the criteria for advances dovetails with the corresponding provisions set forth in the contract with your general contractor.

At the closing, your attorney will issue, at your expense, a mortgagee title insurance policy to your lender ensuring that such lender has a first priority lien position in the mortgaged property. With each advance request, your lender will want to know that it remains in first position and that no contractors or others have placed liens on the property subsequent to the date of the issuance of the initial title policy. To that end, your lender will likely require that you provide waivers or subordination of lien instruments covering all work on the project through the date of the particular advance. The lender may also require your attorney to provide interim title policy endorsements ensuring the lender’s priority position at the time of each advance.

Prior to any final disbursement of the balance of the loan proceeds, the lender will require a certificate of completion from the architect, a copy of the certificate of occupancy issued by the municipal building official, and an “as built” survey showing the constructed improvements upon the land.

From a lender’s perspective, the value of the collateral granted as security in a construction loan depends on both the successful completion of the construction and the realization of the projected economic value of the completed project. The lender, through the structure and administration of its advance program, is attempting to protect itself from difficulties that may arise during construction, such as unsatisfactory work, delays in construction, violation of building codes, failure to administer subcontracts properly, and diversion of funds for other purposes. While the advance conditions imposed by the lender are reasonable in light of the risks undertaken, they do result in additional burdens on you, the borrower. However, having an organized approach with the assistance of capable professionals, such as your loan officer, your attorney, your contractor and your architect, the construction financing process can be very manageable and contribute to the successful completion of your project.

About the Authors

David BarryDave Barry is a partner with the law firm Jacobs, Walker, Rice & Barry LLC of Manchester, Connecticut. You can contact him at DBarry@jwrb.com.

 

 


Jay McGuinnessJay McGuinness is vice president, loan officer, with Connecticut Innovations. You can contact him at
Jay.McGuinness@ctinnovations.com.

 

 

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Audit vs. Review

[cs_content][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ style=”margin: 0px;padding: 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][x_image type=”none” src=”http://ctinnovations.com/wp-content/uploads/2017/05/Content-Detail-News.jpg” alt=”” link=”false” href=”#” title=”” target=”” info=”none” info_place=”top” info_trigger=”hover” info_content=””][/cs_column][/cs_row][/cs_section][cs_section parallax=”false” separator_top_type=”none” separator_top_height=”50px” separator_top_angle_point=”50″ separator_bottom_type=”none” separator_bottom_height=”50px” separator_bottom_angle_point=”50″ style=”margin: 0px;padding: 45px 0px;”][cs_row inner_container=”true” marginless_columns=”false” style=”margin: 0px auto;padding: 0px;”][cs_column fade=”false” fade_animation=”in” fade_animation_offset=”45px” fade_duration=”750″ type=”1/1″ style=”padding: 0px;”][cs_text]Financial Statements Compilation vs. Audit vs. Review

As a company grows and matures, it will likely eventually need the assistance of a certified public accounting firm (CPA firm) to provide some level of assurance on its financial statements. A management team’s discussions often result in the following question: Should we have an audit or review performed? The answer is more complicated than most people think.

When making a decision on the level of service you want a CPA firm to provide, you need to understand the level of assurance that comes with each report. This is critical to determining whether the service requested meets your needs as an organization, or meets the expectations of the users of your financial statements (i.e., bankers, investors or vendors), who most often drive these requests. A CPA firm can perform three levels of service on a company’s financial statements: compilation, review and audit.

Compilations
A compilation refers to the preparation of a company’s financial statements, using data provided by the company itself. There is no assurance on the figures presented in the financial statements, as the CPA firm performs no testing, inquiry or analytical procedures on the figures. It should also be noted that the CPA firm does not need to be independent to perform this level of service. A compilation is the lowest cost option for a company, as it takes the least amount of time for a CPA firm to perform.

When should a company consider a compilation? This level of service should be used only in the simplest situations, generally when management needs assistance in presenting the company’s financial information in the form of financial statements. A compilation, however, is often not a viable option for a company, as it provides little value. Many users of a company’s financial statements, especially investors and bankers, will most often require that some assurance is given by a CPA firm on the figures presented in the financial statements. Which leads us to the main question: Audit or review?

Reviews
When considering audit versus review, the conversation often leads to the cost factor. A review costs less than an audit and, as a result, is often viewed as the preferred option, especially for early-stage, high-growth companies with limited operating capital. The problem is that a review provides only limited assurance and is substantially narrower in scope when compared with an audit, as the CPA firm designs and performs analytical procedures, inquiries and other procedures only as deemed necessary based on its understanding of the industry and client. A review does not include an investigation of the entity’s internal control system or its risk of fraud, which could be an area of interest for bankers and investors who are lending/providing money to a growing company. More important, a review does not include the testing of accounting records or other procedures that would normally be performed in an audit. This limitation is important to understand – a common misconception is that a review is a first step that can be easily transitioned into an audit in the following year. It is not. Ultimately, a review is a very effective option for companies that are comfortable with the limited assurance given in the report and expect to stay at the review level for a period of time.

For example, if a company engages a CPA firm to perform a review for the 2012 fiscal year and for 2013 decides to move to an audit, the firm will be required to perform audit procedures on the 2012 balance sheet in order to issue its audit report for fiscal year 2013. The company may ask, “Why do you need to look at 2012 again? You already did that work last year.” If this discussion takes place after the review has been delivered, clearly the client did not understand the assurance limitations of the review, and its CPA firm did not advise the company correctly.

In order to issue an opinion on the 2013 income statement, the CPA firm must audit both the 2012 and 2013 balance sheets to ensure proper cutoff of revenue and expenses. Because only review-level procedures were performed in 2012, the CPA firm is required to perform testing of accounting records and other audit-related procedures on the 2012 balances. These additional procedures on the 2012 balance sheet will likely increase the costs of the first-year audit, and when combined with the fee paid for the review for 2012, could ultimately result in higher costs over the two-year period ending in 2013.

The lesson here is that a company should hold an in-depth discussion in advance of the CPA firm’s initial engagement to ensure that there is sufficient value in performing a review, or determine whether a different option, like an initial balance sheet audit for 2012, would be better in the long run.

Let’s look at another example that demonstrates how a change from a review to an audit without proper understanding of the limitations of review procedures and proper planning can lead to an increased workload and increased costs. This example focuses on a manufacturing company that holds inventory.

For the year ending December 31, 2012, the manufacturing company hires a CPA firm to do a review on its financial statements. The CPA firm performs typical analytical review procedures, evaluates ratio trends and does inquiry procedures to determine if the financials have any material misstatements. For the year ending December 31, 2013, the company’s bank determines that the company needs to provide audited financial statements, based upon the size of the debt facility it now has outstanding.

The company now engages its CPA firm to perform an audit for 2013. A standard audit procedure for inventory is the observation of the company’s inventory counting procedures at the end of each year. The CPA firm observes the company’s physical inventory count as of December 31, 2013, but, because the firm was not required to observe the inventory count as of December 31, 2012, under the review engagement, it must now perform alternate procedures to audit the inventory on hand as of December 31, 2012. As a result, the CPA firm requires the company to roll back the inventory unit counts from December 31, 2013, to support the inventory units on hand as of December 31, 2012, so that the movement can be tested back to supporting documentation. This alternate auditing procedure is time consuming for the company and the auditor, but because of the need to audit the balance as of December 31, 2012, and the inability to rely on the review procedures, it must be performed.

With proper planning and discussions with its bank and CPA firm, the company could have better facilitated the switch from a review to an audit. Its CPA firm could have observed the company’s physical inventory count in 2012 in preparation for the switch to the audit in 2013.

Audits
An audit provides the highest level of assurance that the financial statements are free from material misstatement. Under an audit, the CPA firm is required to obtain an understanding of the client company’s internal controls and assess the fraud risk. It is also required to corroborate figures and disclosures included in the financial statements by obtaining audit evidence through inquiry, physical inspection, observation, third-party confirmation, examination, analytical procedures and other procedures. As a result of the work required to be performed, the audit is usually substantially higher in cost than a review. Audits are usually required by banks, creditors and outside investors that want the assurance level provided by the auditor’s opinion. Audits are also best practice prior to selling a company, as they will ensure that the financial information presented is materially accurate and can withstand financial due diligence.

Choosing an audit or a review is mainly a question of your needs and the needs of your creditors and investors. Should cost be considered? Yes, but it should not be the driving factor. Proper planning and discussions with your board of directors, investors, creditors and a qualified CPA firm should yield the right decision for your company – one that will fulfill your needs in the most cost-effective manner.

For a helpful summary and comparative overview of a compilation, review and audit, you can also visit the AICPA website.

About the Author

Frank MiloneFrank Milone is a partner with the accounting firm Fiondella Milone & LaSaracina of Glastonbury, Connecticut. You can contact him at fmilone@fmlcpas.com.

 

 

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